Our Client based in Reading are looking for a Stores Administrator to join their team as the Stores Administrator you will be responsible for the efficient operation of the storage facility. This includes overseeing the smooth day-to-day operations of the store. The role demands a high level of attention to detail, organizational skills, and the ability to collaborate with various departments to ensure the timely delivery of goods. This is an active role where you will regularly move between departments, including walking up and down stairs, to ensure that documentation and information flow efficiently between customer service, IT, and stores/warehouse teams.

Key Responsibilities:

1. Order      Documentation Management:

• Liaise with       the Customer Service team to obtain all necessary paperwork for orders to       be shipped.

• Ensure       shipping documents (such as invoices, packing lists, and delivery notes)       are accurately prepared and provided to the warehouse team promptly.

• Maintain       proper records of order documentation for internal auditing and       compliance purposes.

1. Logistics      and Administrative Support:

• Provide       administrative support to the stores/warehouse team by resolving system       issues by communicating between departments (Customer Service, IT, and       Warehouse) to ensure the smooth flow of goods and information.

1. Handling      Integration and Go-Live Issues:

• Act as the       primary point of contact for integration-related issues during system       go-lives or updates, particularly those involving Oracle EBS (Enterprise       Business Suite).

• Collaborate       with IT to identify, report, and resolve any system or integration issues       that affect the warehouse operations.

• Relay       updates to the stores team, explaining fixes, timelines for resolution,       and any changes in procedures.

• Proactively       ensure the resolution process is driven forward, tracking progress and       implementing solutions with minimal disruption to operations.

1. Oracle EBS      System Usage:

• Previous       experience with Oracle EBS or similar ERP systems is beneficial and       highly advantageous.

1. Process      Improvement:

• Identify       opportunities for administrative process improvements related to order       handling, documentation, and communication, especially in the context of       using Oracle EBS.

• Work with       relevant teams (e.g., IT, Customer Service, Warehouse) to streamline processes       and improve efficiency.

1. Inventory      Management:

• Maintain       accurate records of all inventory items using company systems or       software.

• Perform       regular stock counts and cycle counts to ensure physical stock matches       system records.

• Investigate       and resolve discrepancies in inventory.

1. Receiving      & Dispatch:

• Oversee the       receiving of goods, ensuring that all deliveries are correct and meet       company standards.

• Prepare and       process outgoing orders, ensuring accurate packaging, labelling, and       dispatch.

• Coordinate       with logistics to ensure timely shipment of goods.

1. Store      Organization:

• Ensure that       all stock is stored correctly and organized in an orderly manner for easy       retrieval.

• Identify       and rectify any potential safety hazards within the store.

1. Collaboration      & Communication:

• Work       closely with the procurement, finance, and production teams to ensure       stock availability and efficient supply chain operations.

Qualifications & Experience:

• Proven      experience in a similar role, preferably in inventory, logistics, or      supply chain management.

• Strong      understanding of inventory management software and MS Office (Excel,      Word).

• Excellent      organizational and time management skills.

• Strong      attention to detail with a proactive and problem-solving mindset.

• Ability to      work independently and manage multiple priorities.

• Excellent      communication skills and the ability to collaborate with cross-functional      teams.