Our client, a dynamic organisation based in Reading, is seeking a proactive and detail-oriented Stores Administrator to join their team. This is a hands-on role that plays a pivotal part in ensuring the smooth operation of the storage facility and supporting cross-departmental collaboration.

Key Responsibilities

1. Order Documentation Management

• Liaise with Customer Service to gather all necessary shipping paperwork.

• Prepare and deliver accurate shipping documents (invoices, packing lists, delivery notes) to the warehouse team.

• Maintain comprehensive records for internal audits and compliance.

2. Logistics & Administrative Support

• Resolve system issues by coordinating between Customer Service, IT, and Warehouse teams.

• Ensure seamless flow of goods and information across departments.

3. Integration & Go-Live Support

• Serve as the main contact for integration issues during system go-lives, especially with Oracle EBS.

• Collaborate with IT to troubleshoot and resolve system disruptions.

• Communicate updates and procedural changes to the stores team.

4. Oracle EBS System Usage

• Leverage experience with Oracle EBS or similar ERP systems to support operations.

5. Process Improvement

• Identify and implement improvements in documentation and communication workflows.

• Partner with IT, Customer Service, and Warehouse teams to enhance efficiency.

6. Inventory Management

• Maintain accurate inventory records using company systems.

• Conduct regular stock and cycle counts; investigate discrepancies.

7. Receiving & Dispatch

• Oversee incoming deliveries for accuracy and quality.

• Prepare outgoing orders with correct packaging, labelling, and documentation.

• Coordinate with logistics for timely shipments.

8. Store Organisation

• Ensure stock is stored safely and accessibly.

• Monitor and address safety hazards within the store.

9. Collaboration & Communication

• Work closely with Procurement, Finance, and Production to support supply chain operations.

Qualifications & Experience

• Proven experience in inventory, logistics, or supply chain administration.

• Proficiency in inventory management software and MS Office (Excel, Word).

• Exceptional organisational and time management skills.

• High attention to detail and a proactive problem-solving approach.

• Strong communication skills and ability to work cross-functionally.

• Comfortable with active roles involving movement between departments, including stairs.