POLICY – INTEC RECRUITMENT SERVICES
We are committed to protecting the privacy of our
candidates, clients and users of our website. We aim to
comply with the General Data Protection Regulation (GDPR). We are committed to
provide a safe and secure user experience ensuring the information you submit
to us via our website or through our office is only used for the purposes set
out in this policy.
In order for us to keep you informed and present
you to relevant opportunities, we will hold your personal data. If you do not
allow us to do thiswe will not be able to represent you, obliged to remove you
from our database, and can no longer put you forward for employment
Why do we
collect your personal information?
retained by companies to identify and place individuals into new employment
opportunities. You are an individual that could be of interest to our clients.
information do we collect?
We may collect personal details, including but not
limited to, your name,address and contact details including email address. We may
also collect and store other information from your CV including current and
previous employers, details of your work, skills,work experience, education,
salary, expectations and qualifications.
We will then store other pertinent details relating
to our dealings with you, including but not limited to, records of interviews,
opportunities we have put you forward for, references, other information you
have provided to us including copies of correspondence.
We may store further information where we have
placed you into a role or you are employed by us which could include contracts,
start and end dates, pay history, criminal record information, umbrella company/
limited company details and bank details.
It is unlikely we will process any identifiable data
which would be categorised as Special Category under the relevant data protection
legislation unless it is to meet a legal requirement, for example to evidence
right to work.
Interest to process data
Article 6(1)(f) of the GDPR says
that we can process your data where it "is necessary for the purposes of
our legitimate interests, except where such interests are overridden by the
interests or fundamental rights or freedoms of you which require protection of
We believe that it
is reasonable to expect that if you are looking for employment, or have posted
your CV on a job board, you are happy for us to collect, retain and otherwise
use your personal data to offer or provide our recruitment services to you and to
assess your experience against our database of vacancies and share that
information with potential hirers. Once it is looking like you may get the job
or at job offer stage, the employer may also want to check any information
you've given us, such as references and qualifications, as appropriate.
We don't think that any of the following activities will impact the
rights or freedoms of individuals in any way. However, you do have the right to
object to us processing your personal data on this basis.
For clients we store your personal data and/or the personal data of individual
contacts at your organisation as well as keeping records of our conversations,
meetings, registered jobs and placements to provide you with the best service
What will we
do with your personal information?
We will hold your personal data:
services to you and answer your enquiries.
our business relationship, where you are a user of our website, a client or a
you to submit your CV for general applications, to apply for specific jobs or
to subscribe to job alerts.
your details with job vacancies according to your background and experience. To
assist us in finding the most suitable opportunities and contact you to discuss
those employment opportunities.
fulfilment and ongoing management of a contract where we have placed or hired
purpose of identification and right to work.
with our legal and regulatory obligations and fulfil contractual obligations to
you and our clients.
To advise on
news, industry updates, events and any changes to the services we provide.
Where we do so, you will be able to unsubscribe from such communications.
employment references. Information disclosed will be limited to the position
you held and dates worked.
We may also
contact you to seek consent to collect, hold, use or disclose your personal
information for purposes not listed above.
To subscribe to job alerts you will be required to
provide your email address, which will be used for the purpose of keeping you
informed, by email, of the latest jobs in your industry and provide you with
industry news. Should you decide you no longer want to receive this
information, please contact us to let us know.
Curriculum Vitae, CV
You have the option of submitting your CV via our
website, via third party job boards or by providing your CV to a consultant.
You can do this either for a specific opportunity or for consideration for
positions as they come up. Your CV will be stored in our database of candidates
and will be accessible by our recruitment consultants. You can update or remove your CV and details
at any time by contacting us.
We are an equal opportunity business and committed
to diversity. All job applicants and members of staff will receive equal
treatment and not be discriminated against on the grounds gender, marital
status, race, ethnic or national origin, nationality, disability, sexual
orientation, pregnancy, maternity, religion or age.
Who will we share your personal information with?
We will only make your personal information visible
to the organisations we are working with when you are put forward for an
opportunity or where required for the fulfilment and ongoing management of a
contract where we have placed or hired you.
We may also disclose your personal information to third parties:
if we use 3rd
parties for running our business processes. An example of this might be that we
have our emails or our database hosted in the cloud. Whilst these cloud
providers would not typically have direct access to your information, storage
is considered processing under the relevant data protection legislation.
Similarly, as an example, if we have employed you directly we would need to
send your data as required by law to local tax authorities;
if we sell or buy any
business or assets, in which case we may disclose your personal data to the
prospective seller or buyer of such business or assets;
if we are under a duty
to disclose or share your personal data in order to comply with any legal or
includes exchanging information with other companies and organisations for the
purposes of fraud protection.
Using your information to keep in touch with you
In addition to our typical processing we may use the information we hold
about you in order to contact you in the following circumstances:
To advise you of changes to
To advise you of any
Where permitted by law
How long do
we hold it for?
Barring any other
legal requirement we will hold your data for no longer than 36 months between
contact is communication between us (either verbal or written), where you are
actively engaging with our services.If we have
placed you either with one of our clients or you have been employed directly by
us, we are required by law to hold certain data for a longer period to comply
with our legal obligations such as Working Time, Right To Work, Pension,
National Minimum / Living Wage, Tax, National Insurance and Agency worker
Secure collection and storing of your information
All information that you provide to us, or we collect about you is
stored on our secure servers. We understand that this includes confidential
information and we have put in place a range of suitable physical, electronic
and managerial procedures to safeguard and secure your information.
Our staff have the minimum required access to your data, and are trained
to ensure that it is protected, and kept secure.
Unfortunately, the transmission of information via the internet is not
completely secure. Although we will do our best to protect your personal data,
we cannot guarantee the security of your data transmitted to us; any
transmission is at your own risk. Once we have received your information, we
will use strict procedures and security features to try to prevent unauthorised
We do not store your information for longer than is necessary to provide
the service, and to ensure that we have appropriate auditable records for
You have the right to request from us access to
your own personal information. This is
sometimes known as a 'subject access request'.
Additionally, you have the right to request from
information we hold about you is corrected
information about you is deleted in certain situations
we stop using your personal information for certain purposes
your member profile is provided to you in a portable format
decisions about you are not made by wholly automated means
Many of the rights listed above are limited to
certain defined circumstances and we may not always be able to comply with your
request. We will tell you if this is the
You also have the right to ask us not to process
your personal data for direct marketing. We will inform you if we intend to use
your information for this purpose or if we intend to disclose your information
to any third party for this purpose. You can exercise your right to prevent us
using your information in this way by contacting us.
If you choose to make a request to us to exercise
any of these rights, we will aim to respond to you as soon as we reasonably can
but no later than one month. We will not
charge a fee for dealing with any reasonable request.
If you are unhappy with how we are using your
personal information or if you wish to complain about how we have handled a
request, then please contact us and we will try to resolve your concerns.
You may also
contact the Information Commissioners Office at www.ico.org.uk or 0303 123
IP Addresses and Cookies
We may collect information about your computer, including where
available your IP address, operating system and browser type, for system
administration and to report aggregate information. This is statistical data
about our users browsing actions and patterns, and does not identify any
individual. For the same reason, we may obtain information
about your general internet usage by using cookies. The main cookies that
we use provide us with valuable data about our website. These are completely
anonymous, telling us information such as how many people have visited our
website and which pages are the most popular. This allows us to ensure that our
website is doing its job and make improvements to help you use the site.
Changes to this privacy notice
Any changes we may make to our privacy notice in the future will be posted
on this page. Please check back frequently to see any updates or changes to our
Law and Jurisdiction
This privacy information notice is subject to the laws of England, and the
non-exclusive jurisdiction of the English Courts. If you are domiciled in Scotland, Wales or
Northern Ireland it can be enforced in your
local court system.
Get in touch
Intec Recruitment Services Ltd, Unit 4, Midas House, Calleva Park,
Aldermaston, Reading RG7 8EA
0118 981 1110